DFA Online Appointment & Passport Application in the Philippines – A Full Guide

DFA Online Appointment & Passport Application in the Philippines – A Full Guide

Last Updated on 4/10/2019

Applying for a passport in the Philippines has become easier with the help of the cyberspace. A simple search will take you to the DFA website, and you can even access tons of reference materials and how-to guides. While this is a great thing, you might end up wasting time hopping from one article to another or one forum to the next. Wouldn’t it be nice to have a useful 2019
‘mega-guide’ that will cover all possible bases?

Well, you are on the right track. This article aims to help you navigate the process of DFA online appointment and passport application in the Philippines.

DFA Online Appointment – What You Need to Know

Back then, getting an appointment with DFA takes a long time and a myriad of interconnected
processes. Thanks to modernization, you can now try out the different methods of securing a
much needed DFA appointment. The most common methods are provincial and walk-in
appointments, but nothing beats the speed and efficiency of online appointment.

To schedule an online appointment, you can check out this link. Before signing up, you need to
be careful in putting your personal details. Do your best to review the online form so that there
won’t be any problems.

Note: You should use a Gmail or Yahoo account as your primary email carriers. They are more
compatible with DFA’s system. Also, make it a habit to check your email’s spam folder – just in
case the confirmation message was sent there.

Practically, there are two types of DFA online appointment process: individual and group. The
individual online appointment is merely about your personal details, while the group
appointment pertains to a group. If you are scheduling as a group, you must even be more
careful because many personal details are required. The site allows a maximum of five group
applicants per instance.

You should also keep in mind that DFA’s online appointment system is grounded on a first-
come first-served basis. The system is always in demand, and you have to move fast if you
prefer online appointment. Thankfully, no appointment is needed for senior citizen (with 1
travel companion), PWD (also with a travel companion), solo parent and children, pregnant
women, minors (7 years below), and OFWs (land-based & seafarers).

Passport Online Appointment Tips and Tricks

Sometimes, even if everything is laid out for an applicant, he or she will miss important things
and reminders. This is a normal thing, not just in passport application, but also in other life
aspects as well.

To help ease your way through online passport appointment, here are some tips:

  • As much as possible, do not deal with FIXERS! The government is trying to make the appointment process easier, and you might end up getting ‘bamboozled’ by pretentious crooks. The risk is just not worth your time.
  • Keep a sharp attention over your email. While you don’t need to be online 24/7, you must check your email from time to time. Or at least, enable notifications so that you’ll be alerted when DFA sends you an email!
  • Make it a habit to check the DFA site whenever possible. If ever there are updates, you will get to know them. Also, it’d be wise to follow local news channels. Usually, news channels report DFA-related information such as policy changes, overseas jobs data, and other events.
  • Keep a mental tab of other DFA branches and satellite areas all over your home region. The choices shouldn’t be limited to Metro Manila alone. While online appointment is your top priority, you shouldn’t forego the reality that you may have to do a walk-in appointment. If you are a traveler, this can work on your favor because you might even get to explore new sights and sounds.
  • Many Filipinos are known for their last-minute preparation antics. If you want to obtain a passport efficiently, you have to let go of this negative habit! Lines in DFA get too long because of the ‘last-minute jitters’ of travelers. The safe gauge that you can allot between your passport application and departure time is 3-4 months. This will guarantee that even if you didn’t secure an online appointment, you will have a bigger wiggle room for further appointments.
  • If you are a new applicant, you need a certified copy of your birth certificate and a few valid IDs (get 3 ids for your peace of mind). For now, do not worry about secondary forms and documents – you need to send them right after your appointment. Many Filipinos usually have trouble with their birth certificates because of damages and unreadable text. This will just delay the process of your appointment. So if you are unsure of the integrity of your birth certificate, coordinate with NSO as soon as you can.
  • Perhaps one of the most difficult aspects of DFA online appointment processing is your personal schedule. Work will often get in your way, as well as other responsibilities. You may need to tweak your schedule and make it as flexible as possible. If you target weekends, just bear in mind that not all DFA branches are open at that period. Do not pick busy days like Mondays and Fridays.

Cancelling Passport Appointment

Sometimes, there are situations that might hinder your travel abroad. In this case, you may
need to cancel your passport appointment. To do this, you just need to visit the DFA website
and go straight to the appointment cancellation page. You must input your appointment code,
site, appointment date, time, and your full name.

Passport Requirements: Preparation & Management

DFA constantly changes and updates its list of passport requirements for better regulation and
policing. It’s best to stay on your toes regarding these passport requirements so that you won’t
have to go back and forth to DFA’s website and other online sources.

Passport Requirements for Adult Applicants

  1. Successful online appointment
  2. Your personal appearance or attendance
  3. Application form (filled out and completed)
  4. PSA authenticated birth certificate

    (Note: Married females using their spouse’s last name must submit a copy of PSA authenticated
    marriage certificate or contract. A local civil registrar copy is needed if the PSA marriage
    contract is unreadable)

  5. Any valid ID with a photocopy

    (Valid IDs: SSS, GSIS UMID, LTO Driver’s License, PRC ID, OWWA E-Card, COMELEC ID, Official Voter’s Certification with Dry Seal, PNP Firearms License, Senior Citizen ID, Airman License 2016, School ID, valid ePassport)

Passport Requirements for Minors

  1. Successful online appointment but children below the age of 7 don’t need appointment at all. More importantly, these minors are entitled to the DFA courtesy lane.
  2. Personal appearance of minor applicant with parent or authorized adult
  3. PSA birth certificate
  4. Marriage certificate if only one parent is accompanying a child For unmarried parents: Affidavit of Support or Consent executed by the Mother is needed If the Affidavit of Support or Consent is executed abroad, it must be authenticated by the Philippine Embassy.
  5. Passport or valid government ID of either parent with 1 photocopy
  6. School ID

You will notice that a huge portion of the passport application process is spent on gathering the
needed requirements. So if you want to save time and energy, you need to get as many
requirements as you can. Besides, you can use these requirements on other government
transactions someday. Preparing the requirements ahead is a win-win scenario.

What About Passport Renewal in Philippines?

As a passport holder, passport renewal is a concern that you shouldn’t ignore – especially if you
know that you need to leave the country in a few months. Basically, you should renew your
passport immediately once it has expired. The validity of Philippine passports is 10 years, so the
renewal process is a necessary sacrifice. If you’ve become married recently and you want to
change your maiden name, then you should have your passport renewed.

Take note that your passport process will be treated as a new application if it falls into any of
the items in this list:

  • Brown passports issued before May 1995
  • Green passports issued after May 1995
  • Machine readable (or maroon) passports issued in 2007
  • Any other older passports
  • Lost ePassport
  • Damaged or mutilated passport

Renewing your passport is not mandatory, and it’s under your predisposition. However, DFA
advises passport holders to renew the passport at least one year before the expiration date.
The first reason is that some countries have adopted a 6-month rule wherein travelers with less
than 6 months’ worth of passport validity are denied entry. These countries are Algeria,
Afghanistan, Bhutan, Botswana, Brunei, Cambodia, Ecuador, Egypt, El Salvador, Fiji, Guyana,
Iran, Indonesia, Israel, Iraq, Kenya, Madagascar, Laos, Malaysia, Myanmar, Nicaragua, Nigeria,
Oman, Palau, Papua New Guinea, Philippines, Rwanda, Saint Lucia, Samoa, Saudi Arabia,
Singapore, Solomon Islands, Sri Lanka, Suriname, Taiwan, Tanzania, Tonga, Tuvalu, UAE,
Uganda, Vanuatu, Vietnam, and Venezuela.

The second reason is the fact that Philippines has a stricter process in approving passports. This
is to avoid counterfeit document proliferation and other illegal methods. So if you’re from
abroad, it will take 1-2 months before your passport is delivered to you. Don’t worry – you can
always coordinate with DFA regarding the status of your renewal application.

Typical Lost Passport Requirements

As a struggling adult, losing your passport is a really frustrating scenario. You didn’t just lose a
key to travel overseas, but you lost a potential identification document. But do not lose hope!
You can still contact DFA to have your lost passport replaced.

Note: Passport replacement is somehow different from a new passport application process.
Hence, you might encounter varying requirements and protocols. Also, there’s a 15-day clearing
period for lost passport processing.

General requirements for lost passport replacement:

  • Personal appearance
  • Confirmed appointment
  • Same documents for first-time passport application

Additional requirements:

  • Notarized Affidavit of Loss
  • Police Report (if passport is still valid)
  • Photocopy of the lost passport’s first page

What should you do if the passport was found and you have a pending lost replacement
application? You need to submit a Notarized Affidavit of Retrieval along with the photocopied
first page of the lost passport. If the passport was mutilated or damaged, you need to submit a
Notarized Affidavit of Mutilation. You need to explain the specifics of how your passport was
mutilated or damaged.

In other cases, you may be issued a travel document. It’s a bummer to lose your passport while
you have a travel document, but DFA has issued a clear and easy process. You need the original
travel document, along with a Notarized Affidavit of Explanation Regarding Issuance of Travel
Document. And of course, you need to indicate a detailed explanation why you were issued a
travel document. Be as concise as possible in explaining your situation. Lastly, you still need the
photocopy of the first and last page of your passport.

Evergreen Tips for New Passport Applicants

It’s normal for a new passport applicant to feel rather confused during the application process.
Such confusion is part of the process, and this guide will help you become a wiser applicant by
introducing some evergreen (always useful) tips.

Have a Small Journal for Passport Reminders

Hundreds of passport applicants are only concerned with getting their passports. They miss
important details which lead to further delays. Once you have sent out your passport
application, you need to be proactive about it. Procure a small journal or spring notebook –
small enough to fit in your hand bag. Afterwards, log down all the details related to your
passport application. Trust in the process – the journal will save you crucial time and energy.

Sync Your Smartphone With Important Dates

According to research, the average adult spends 4 hours glued to his or her smartphone. In this
case, it’d be wise to synchronize your smartphone reminder tools with important passport
application dates and details. You never know when you need to pull out a key detail!

Coordinate Properly With Your Superiors

Work is work, and the cycle won’t stop to give way for your passport application or
appointment. You need to coordinate with your superiors and tell them about your current
priority. Your superiors will understand the situation as long as you talk to them properly.

Save At Least 3 Months’ Worth of Income

While this guide doesn’t cover financial tips, it’s necessary to discuss money matters when it
comes to passport application. Aside from the actual fees involved, you need to think about
miscellaneous expenses like food, Internet usage, and other utilities. With at least 3 months’
worth of income saved, you will feel more comfortable as you hover to and fro while managing
your passport application or renewal.

Ask Your Friends and Relatives

More often than not, it’s wiser to ask friends and relatives about their passport application
experience. Some of them might give you important tips that will ease your passport
application or renewal process.

Bookmark Useful Sites & Blogs

Instead of repeating passport-related queries in your search engine every now and then, you
should go ahead and bookmark useful websites and blogs. The DFA website is the first option
that must trump your list of sites. Other sites may include travel blogs and general government
processing tips.


Now that you know the basic processes and techniques related to DFA online appointment, you
can set your schedule. It’s important to prepare ahead of time so that you won’t encounter
hassles along the road. Or at the very least – the hassles can be mitigated. So, what are you
waiting for? Get your Philippine passport today!

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